About Our Privacy Policy

Our approach to the protection of personal information

Through our involvement in finance and human resources shared services, Hitachi Management Partner Corp. (hereafter referred to as "our company") handles a variety of information, including our own technical information and information received from customers. Our company has developed an approach to the protection of personal information based on this experience. Along with the planning and establishment of regulations and a management system, we familiarize executives and employees with the privacy policy printed below, and make the policy easily available to the general public. With this policy as our guide, we strive for the proper protection of personal information.

Enacted: 1^st October 2006
Revised: 1^st October 2012

Masahiro Miyatake
Managing Director
Hitachi Management Partner Corp.

Definition of personal information

Our company defines personal information as information about an individual which can identify the specific individual by name, date of birth or other description, or assigned identification numbers, symbols or other codes, images or sounds contained in the information concerned (including such information as will allow easy reference to other information and will thereby enable the identification of the specific individual, although the applicable information alone is unable to identify such an individual). In addition to identification information, personal information also includes all facts, judgments, and evaluations relating to an individual's body, finances, occupation, criminal record and similar information. Our company protects and manages personal information with utmost care and effort based on the privacy policy described below.

Scope

This section, "About Our Privacy Policy," establishes how we will handle your personal information. Also see the link below for details about how we manage the personal information of persons related to dispatch work.

About the Protection of Personal Information Relating to Dispatch Work

Privacy policy

1. Establishment of management rules and continuous improvement of our personal information protection system

   We make sure executives and employees understand the importance of the protection of personal information, establish management rules to ensure the proper use and protection of personal information, and operate a secure personal information protection management system. We also maintain and continue to improve this system.

2. Acquisition, use and provision of personal information and prohibitions of use other than for intended purposes

   In our business operations, we bear in mind the personal nature of the information we manage, and establish a personal information protection management system according to the circumstances of each operation. We also abide by fixed regulations to appropriately handle the acquisition, use, and provision of personal information. In addition, we do not use personal information for reasons outside the purpose of use, and take safety precautions against such use.

3. Implementation of security measures and corrective action

   To ensure the accuracy and security of personal information, we comply with all information security regulations, manage access to personal information, restrict methods of moving personal information, exercise preventive measures against unauthorized external access, and strive to prevent the leakage, loss, or damage of personal information. Furthermore, if a problem is detected in the safety measures, the cause is identified and measures are taken to correct the problem.

4. Compliance with laws and codes

   Our company complies with laws related to the handling of personal information, as well as guidelines and other standards established by the Japanese government. Our company's management standards also conform to these laws, guidelines and similar standards.

5. Respect for rights regarding personal information

   If our company receives from you any complaints or consultations, or requests to disclose, correct, delete, as well as reject the use or provision of your personal information, we will respond in good faith and with respect for your related rights.

About PrivacyMark

Purpose of acquisition and use, provision to third parties

1. In our business operations, we acquire and use only the extent of your personal information necessary to achieve the following purposes:
   1. To fulfill a contract entered between you or the customer and our company
   2. To fulfill work commissioned to us by the customer in financial or human resources shared services, as well as services provided by our systems
   3. For communications such as business negotiations with you or the customer
   4. To provide after-sales service or an exhibit of a product, or to to send documents introducing a new product
   5. To respond to various types of enquiries
   6. To analyze questionnaire results for improving products or services
   For any of the above purposes, if we use direct methods (this includes electronic methods such as Web and email) to obtain your personal information, we will first obtain your consent after clarifying the purpose of acquisition and use.
2. We do not provide your personal information to third parties without obtaining prior consent, except for the following cases:
   1. Under obligation by Japanese law
   2. If necessary to protect human life, health, or assets, and it is difficult to obtain your consent
   3. If the personal information is vital to promote the improvement of public health or the healthy development of children, and it is difficult to obtain your consent
   4. If we are legally obligated to cooperate with Japanese institutions or local public bodies, or those commissioned by them for a task, the accomplishment of which might be endangered by obtaining your consent
   5. When entrusting the handling of personal information to the extent necessary to fulfill the purpose of acquisition and use
   6. In the case where personal information is provided with the succession of business because of mergers and other reasons

About the use of cookies and Web beacons

In parts of our website, we use cookies^#1 and Web beacons (transparent GIFs)^#2 to make our site more convenient for users. You can change your Web browser settings to reject cookies, or display a warning upon receiving cookies. For details, see the documentation for your Web browser. By rejecting cookies, you can also reject Web beacons. However, if you reject cookies, note that you might not be able to use all the services provided by our website.

About filing requests or complaints such as for disclosure of personal information

To file a request or complaint about disclosure, correction, addition, deletion, end of use, end of provision to third parties, or notification of purpose of use (hereafter referred to as "disclosure, etc."), for your personal information that is retained by our company, do the following:

1. To file a request for disclosure, etc. of personal information that you provided to our business management department

   Contact the corresponding business management department.

2. To file a request for disclosure, etc. of personal information that you provided on our website

   Contact the corresponding department that manages the home page.

3. To file a request for disclosure, etc. of personal information other than 1 or 2 above

   Please see the link below for details about requests for disclosure, etc.
   
   Details About Requests (such as for Disclosure)
   
   

4. To file a complaint regarding personal information handled by our company

   Complete the Personal Information Handling Complaint and Consultation Form (Excel format) and send it to the address below, or contact us by phone.

   
   

   For inquiries:
   Administration Department
   Hitachi Management Partner Corp.
   Hitachi Maxell Tokyo Building, 2-18-2 Iidabashi, Chiyoda-ku, Tokyo, Japan
   102-0072
   Tel.: +81-3-4541-2309
   Fax: +81-3-4541-2330
   Hours: 9:00 - 17:20, Japan Standard Time (excluding Sat, Sun, and national holidays)
   
   Personal Information Handling Complaint and Consultation Form (Excel format, 60 KB)

Our requests

1. We recommend that you strictly manage your authentication password, which you are required to register when you use our website. Change your password regularly, and avoid passwords that are easy to guess.
2. Note that for our regular services regarding consignment work, depending on the enquiry, we might have to put enquiries on hold to verify your identity, and then call you back after verification to respond to your enquiry.
3. Note that if we have difficulty disclosing, correcting, or ending use of personal information (specifically, for cases outside the range of, or to overcome a significant obstacle to the completion of consignment work), our company might contact your office with enquiries and requests.
4. Note that our company is not responsible for the security of your personal information in the event that you follow links from our website to other companies' websites.
5. If you enter your personal information on our website, or use services related to works entrusted to our company, you are assumed to agree with this document (About Our Privacy Policy). If you do not agree with this document, you might not be able to use our provided services (including responses to inquiries). Also, if you are 15 years of age or under, you must receive permission from your legal guardian before entering your personal information on our website.

Items of note

1. Our privacy policy is based on Japanese law.
2. In accordance with improved handling of personal information, or enactment, reform and abolishment of Japanese laws, guidelines and other codes stipulated by the Japanese government, we may revise "About Our Privacy Policy."
3. This document (About Our Privacy Policy) applies on and after its publication date (including its revision date).
4. If any personal information protection rule is stipulated particularly for any of the contents, such a rule supersedes the others.
5. If you contact our company, we might record your call in order to give a more accurate response.

Accredited Personal Information Protection Organization

We are overseen by the Accredited Personal Information Protection Organization^# below.

#: A third party institution regulated by the Personal Information Protection Act that provides personal information and handles related complaints.

Inquiries about this page

For inquiries about this page ("About Our Privacy Policy") aside from complaints or a request for disclosure, etc. of personal information (see abovementioned "About filing requests or complaints such as for disclosure of personal information" for details), please contact us by mail or fax.
For questions or comments, please read and understand the contents of this page ("About Our Privacy Policy") before you contact us. Otherwise, we may not be able to respond to your questions.
All personal information you send us will be erased upon completion of our response to your inquiry and will not remain in our possession.

Administration Department
Hitachi Management Partner Corp.
Hitachi Maxell Tokyo Building, 2-18-2 Iidabashi, Chiyoda-ku, Tokyo, Japan
102-0072
Tel.: +81-3-4541-2309
Fax: +81-3-4541-2330
Hours: 9:00 - 17:20, Japan Standard Time (excluding Sat, Sun, and national holidays)

Please include the following information when contacting us by mail or fax:

- Details of your inquiry (required)
- Name (required)
- Your affiliation (name of employment or school)
- Email address (required)
- Address (including postal code) ^*
- Phone number^*
* Required if you have no email address

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