About Your Identification Documents

If you file a request for the notification of purpose of use according to Article 24, Clause 2 of Japan's Personal Information Protection Act (hereafter referred to as "the Act"), or disclosure according to Article 25, Clause 1 of the Act, for the security of personal information, we require you to provide identification. If a representative makes the request in your place, identification is required for both you and your representative. If you are 14 years of age or under, your request must be made by a legal representative. See below for information on each identification document.

1. If you (the requester) make the request

You must provide one of the documents below, which must not be expired. (Note: Copies made by printing images taken by a digital camera or scanner are invalid.)

• A copy of your driver's license (Your legal domicile is not required. Please erase it (for example, by using an oil-based marker).)

  Note: If you have changed your address, make sure you have completed the procedure for changing your address, and then attach a copy of the reverse side of your license.

• A copy of your Basic Resident Register card

  Note: "B Type" is required, which contains your photo, name, date of birth, and current address. If you have changed your address within the same city, ward, town, or village, you must attach a copy of the reverse side of your Basic Resident Register card.

• A copy of your passport

  Copies of both the page containing your photo and the "information on bearer" page (which contains your name, address, and other information) are required.

• A copy of your pension account book
• A copy of your social welfare account book
• A copy of your health insurance card

  Note: Make sure that your current address is recorded in the address field.

• A copy of your alien registration card, or a certificate of information recorded on your alien registration file (if you are a foreign national)

2. If your representative makes the request

Provide the following documents, within 3 months of being issued:

• If your representative holds parental authority (under the Civil Code Article 818)

  An official copy of the family register, official copy of part of the family register, or documentation proving the representative's relationship to you (the requester)

• If you are an adult and your representative is your guardian (under the Civil Code Article 8 and Article 843)

  Certificate of Registered Matters

• If you are a minor and your representative is your guardian (under the Civil Code Article 839 and Article 840)

  Certificate of Registered Matters

• For any other representative (Note: This only applies if you (the requester) are at least 15 years of age.)

  A power of attorney (original copy) signed or affixed with a seal by you (the request)

3. If you are an adult and your guardian is your legal representative

Provide one of the following: Transcript of register, Extract from register, Certificate of All Present Matters or Certificate of Partial Present Matters (Note: Only documents issued up to 3 months ago are valid.)

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